It is essential to recognize the need for a Training Management System (TMS), which is not solely based on reaching a specific organizational size or having a substantial learning and development program. The necessity for a TMS may arise earlier than expected, even for small companies. The following are the key indicators that signify the requirement for a TMS.
Scattered Training Resources
Many organizations struggle with disorganization around training materials, which can include a multitude of PowerPoints, various versions of documents, scattered videos, and a variety of platforms and programs such as Google Docs, Google Surveys, Zoom, and webinar management tools. This fragmented approach to training materials can create stress for administrators and learners, leading to confusion, disengagement, and low completion rates.
In contrast, a Training Management System (TMS) centralizes training programs, making them easily manageable and accessible. Depending on the TMS, tailored training paths and checklists can be created to provide learners with clear guidance on their next steps. This centralized approach can reduce stress for both learners and administrators.
A Training Management System (TMS) provides the following benefits:
- Centralize course materials in a single place
- Support easy updating of courses as materials change
- Consistent administration of courses throughout the organization
Centralizing training resources in a TMS is one way to combat training resource fragmentation and ensure employees receive the benefits of professional development and training regularly. It also reduces costs by eliminating the need for a variety of tools and platforms.
Need for Progress Tracking
When it comes to employee training, oversight of progress and performance is crucial. In conventional training environments, monitoring employee attendance and progress is typically managed manually, a process that can be time-consuming and prone to inaccuracies.
This underscores the significance of a Training Management System (TMS) in providing trackable training and comprehensive data insights. TMS facilitates attendance tracking, automated report generation, and seamless progress monitoring.
Its robust reporting capabilities enable a clear understanding of what resonates with the audience and what doesn’t. Leveraging these insights, organizations can tailor specific training for individual learners or implement broad-ranging initiatives to maximize business productivity and return on investment.
You Need to Train Remote Workforce
The trend of remote work has experienced significant growth in recent years. As a greater number of employees embrace remote work, the capacity to effectively engage and educate them will be crucial in the coming years. Studies have shown that remote workers are particularly susceptible to feelings of isolation and disengagement, emphasizing the importance of training in enhancing long-term employee retention and satisfaction.
Research indicates that employees who begin a job feeling undertrained or disconnected from their work environment are more likely to leave than those who receive adequate training and a robust onboarding process. This situation is further compounded for remote and global workers.
A well-designed onboarding process and continuous training can significantly impact the retention of remote employees. Such initiatives help remote workers maintain strong connections with their teams, other colleagues within the organization, and the company’s mission and values.
An often overlooked benefit of a Training Management System (TMS) is its positive impact on organizations that support remote workers. An employee onboarding TMS not only enables companies to offer reliable and comprehensive onboarding but also facilitates the delivery of ongoing training. It also presents the opportunity for organizations to realize significant cost savings by eliminating the need for expensive in-person gatherings.
Moreover, a TMS streamlines the process for companies to introduce new policies, procedures, and products. This enables companies to adapt swiftly to rapidly changing regulations and safeguards them from potential liability by ensuring their remote workforce is adequately informed.
Employees aren’t Engaged With Training Programs
Creating effective content for employee training can be a significant time investment, and ensuring engagement and participation is crucial. Transitioning from passive to active learning through interactive elements is key to gaining employee buy-in. Online and personalized learning are proven methods to enhance training effectiveness and increase engagement. Incorporating interactive features such as quizzes, webinars, and certificates through an easy-to-use training management system (TMS) can significantly improve training delivery. Additionally, TMS platforms can serve as social learning hubs through live and virtual classrooms, further enhancing employee engagement.
You Need Industry Compliance
Maintaining compliance is particularly challenging in heavily regulated sectors such as finance, healthcare, and human resources. Both small and large organizations often struggle to uphold compliance due to the complexities associated with regulations and the need to monitor a large number of employees.
A significant advantage of using a Training Management System (TMS) is its ability to manage compliance requirements effectively. It can automatically monitor training completion rates, and some systems offer user-friendly reporting tools, making it easier for administrators to track compliance rates at a glance.
By utilizing a TMS for compliance training, organizations can automate enrolments, recertifications, and reminders and generate detailed reports for swift and straightforward audits. Additionally, the system allows for quick updates to training courses in line with new regulations, thereby simplifying the compliance process and reducing associated stress.
Training Management System Helps to Increase ROI
A learning management system streamlines and centralizes learning programs, making them manageable, trackable, and more effective. By leveraging a TMS for online learning, organizations can reduce admin burden and associated costs and create a learning experience that’s fun and engaging.
With Zeniply TMS, administrators can easily create engaging courses, distribute multimedia learning materials, provide feedback, host collaborative learning sessions, use granular data insights to improve their program effectiveness, and more – all from one platform.
